Requirements for the candidate for the position of Assistant to the Manager - Office Manager
1. Education and qualifications:
- Higher education (preferably in management, business administration or related fields).
2. Work experience:
- Experience in a similar position for at least 1 year.
3. Skills and knowledge:
- Confident use of the Microsoft Office package (Word, Excel, PowerPoint, Outlook).
- Time planning and organization skills.
- Knowledge of office work and document management.
- Excellent communication skills, both written and oral.
- Knowledge of foreign languages (English at least at the Intermediate level, knowledge of other languages is welcome).
4. Personal qualities:
- Attention to detail and accuracy.
- High level of responsibility and self-organization.
- Stress resistance and ability to work in a multitasking environment.
- Diplomacy and tact in communication.
Duties of the Assistant Manager - Office Manager
1. Administrative support:
- Planning and organizing the manager's working day (keeping a calendar, scheduling meetings, coordinating the schedule).
- Preparation and execution of official documents, reports, presentations.
- Organization of business trips (booking tickets, hotels, preparing travel documents).
2. Document flow and office work:
- Receiving, registering and sending correspondence.
- Maintaining business correspondence, working with incoming and outgoing documentation.
- Systematization and storage of documents, maintaining archives.
3. Organizational tasks:
- Coordination and organization of meetings, conferences.
- Providing the office with everything necessary (office supplies, equipment, furniture, etc.).
- Monitoring the condition of office premises, interaction with service organizations.
4. Communication and interaction:
- Interaction with company employees on issues related to the office's activities.
- Work with clients and partners of the company, organizing their reception and support.
- Carrying out instructions from the manager related to the current activities of the company.
5. Additional tasks:
- Participation in the preparation of corporate events.
- Maintaining records on administrative expenses.
- Carrying out other instructions from the manager within the scope of their competence.
Working conditions
1. Work schedule: Full-time, overtime is possible.
2. Place of work: Company office.
3. Compensation: Competitive salary, bonuses and incentives based on work results are possible.